Visit Report

Arrival Time *

Educator *

Coordinator *

Children in Attendance - Non School Aged Children| Relatives in care must be less than 50% *

Children in Attendance - School Aged Children | Relatives in care must be less than 50% *

Relatives in care

Yes

No

Please select from below:

Adult Household Members or Visitors Present | Note changes to occupants list in HW *

Location Visit conducted *

Permissions available for all children in attendance

Yes

No

Experiences

Indoor

Outdoor

Rest time

Screen time

Coordinator Observations and Discussions *

Reflection Question:

How do you intentionally incorporate literacy into the children’s environment and learning program?

Educator Critical Reflections *

Focus of the Month | QA1 Educational program and practice |

1.1 & 1.2 |PROGRAM AND PRACTICE

Reviewing Program and Practice Requirements

It is an operational expectation that all services document and deliver a quality educational program.

Coordinators will request to see evidence of your learning program and current child observations each month.

1.3 | ASSESSMENT AND PLANNING
See August Special Days Calendar

QA1 Educational program and practice *

Program Available *

Yes

No

Program Date *

Evidence of observation and planning *

Yes

No

QA1 Follow Up

Focus of the Month |Quality Area 2 Childrens Health and Safety |

2.1 & 2.2 | HEALTH AND SAFETY

Child Protection Scenarios - MRG Practice Reports

See attached the Child Protection Scenarios 2026. Please select one scenario and complete a practice report through the NSW Mandatory Reporter Guide.

Note: Our revised scenarios are more detailed than previous versions and may feel confronting. Please reach out to your Coordinator for support if needed.

Click here to access the MRG

Emergency Procedures will now be completed earlier to ensure the 3 monthly period is not exceeded.

Your Coordinator will discuss this schedule change with you.

QA2 Children's health and safety

QA2 Follow Up

Child Safety | Child Protection | Wellbeing Concerns *

Record of Incident or Injury, Medical or other

Focus of the Month | QA3 Physical environment | RBA's

QA3 Physical environment | Risk Benefit Analysis (RBA)

QA3 Follow Up

Checklist | check all applicable *

Comments

Compliance Concern Identified *

Yes

No

Please select:

Significant

Moderate

Minor

Immediate Action Taken on Premise | Details of Concern

Immediate rectification on site

Follow up evidence to be submitted

Immediate rectification on site

Follow up evidence to be submitted

Focus of the Month | QA4 Staffing arrangements |

4.2.1 | PROFESSIONAL COLLABORATION

WIN a $20 gift cardand a copy of the book Fairy Beach!

Details on how to enter are available on the Engaging Learning Facebook Page. The winning Educator will be announced in the coming weeks, and your Coordinator will deliver your prize on your next visit

QA4 Staffing Arrangement | Relief Care

QA4 Follow Up

Educator Ratio is met | 1:4 non-school aged, 1:7 including school-aged, 1:2 > 18 months | Known exemption approval in place

Yes

No

Action required:

Focus of the Month | QA5 Relationship with children | QA6 Collaborative partnerships with families and communities

6.2.2 | ACCESS AND PARTICIPATION

The Australian Early Development Census (AEDC) is a research initiative working to collect data over time about children’s early learning and development across the country. Collected every 3 years the data is used to assess national progress in the early years of development of children nationwide. This information is used to ensure the right kinds of services, supports and resources can be made available for inclusion and participation.

“The AEDC provides evidence to support policy, planning and action to improve children’s health, development and wellbeing. The data can help governments develop flexible approaches to policy and planning that address the changing needs of children and families.”

Home | Australian Early Development Census (AEDC)

The AEDC National Report 2024 is presented visually, showing data statistics in an easy-to-read document. We encourage you to read through and consider how these trends may also be observed within your own service dynamic.

6.2.3 | COMMUNITY ENGAGEMENT

The opportunity to celebrate these exciting national events is here in the month of August!

3^rd-6^th Dental Health Week
Dental Health Week (2026) | teeth.org.au

Investigate the importance of dental health throughout all stages of life and explore basic oral hygiene practices with the children through practical and interactive experiences. Check in with your local dentist as some services are happy to give out free activity packs and toothbrushes for Educators!

22^nd-28^th Children’s Book Week
2026 Children's Book Week - The Children’s Book Council of Australia

This year’s Book Week theme is ‘Symphony of Stories’. Take a look at the Children’s Book Council of Australia (CBCA) website to access free resources to support your service’s Book Week activities.

15^th-23^rd National Science Week
Home - National Science Week

Consider preparing for an outing to a discovery centre or activity using the locator to find an event close by or take inspiration from the resources available to plan an exciting science-based learning program for the children to discover in service.

QA5 Relationships with children |QA6 Collaborative partnerships with families and communities

QA5 and QA6 Follow Up

Early Intervention | Behaviour Guidance Needs *

Focus of the Month | QA7 Governance and leadership

7.2.3 | DEVELOPMENT OF PROFESSIONALS

Advanced child Safey Training is now available!

Advanced training will be mandatory for:

person with management or control of a service
nominated supervisor of a service
person in day-to-day charge of a service
staff member of the service who works directly with children.

All Educators will have 6 months to complete the advanced course.

Catch up on Your Training Requirements:

Advanced Child Safety Training Geccko - Login
Basic Food Handling - FREE COURSE Food Handler Basics training | NSW Food Authority

QA7 Governance and Leadership | Professional Learning and Development

QA7 Follow Up

Educator Compliance Reminders | Follow Up *

Educator Feedback and Collaboration

Follow up required

Yes

No

Departure Time *

Please confirm the status of this form: *

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